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Client complaints policy - Northern Ireland

This is our Northern Ireland client complaints policy. This is the policy we will follow if you are a client of TLT. If you are a customer of one of our lender clients, please follow the link to our Customer complaint handling procedure.

We are committed to providing a high-quality legal service.

We acknowledge that we may not always get it right so if something has gone wrong, including in relation to the bill, we need you to tell us.

How do I make a complaint?

You can contact us in writing (by letter or email) or by speaking with our complaints partner whose contact details are: Katharine Kimber, katharine.kimber@tltsolicitors.com

To help us to understand your complaint, and in order that we do not miss anything, please tell us:

  • your full name and contact details
  • what you think we have got wrong
  • what you hope to achieve as a result of your complaint, and
  • your file reference number (if you have it)

If you require any help in making your complaint we will try to assist.

If you wish to raise a complaint about the adequacy of the service provided by us you must raise your complaint in writing within six months of the conclusion of business or within six months of discovery of the difficulty, whichever is the later.

How will you deal with my complaint?

We will record your complaint centrally.

We will aim to write to you within two working days acknowledging your complaint, enclosing a copy of this policy.

We will investigate your complaint. This will usually involve:

  • reviewing your complaint
  • reviewing your file(s) and other relevant documents, and
  • speaking with the person who dealt with your matter

We may also need to ask you for further information or documents. If so, we will ask you to provide the information within a specific period of time.

We will update you on the progress of your complaint at appropriate times.

We may also, if appropriate, invite you to a meeting to discuss your complaint. You do not have to attend if you do not wish to or if you are unable to do so.  We will be happy to discuss the matter with you on the telephone.

We will write to you at the end of our investigation to tell you what we have done and what we propose to do to resolve your complaint.  Where possible, we will aim to do this within 28 days of the date of our letter of acknowledgement.

What if I am not satisfied with the outcome?

If you are unhappy with the outcome of our complaints handling procedure please first let us know and we will review the matter.

In the event that you remain dissatisfied with our investigation, you may raise a complaint with the Law Society of Northern Ireland. Any complaint raised with the Society must be made within six months of conclusion of our investigation.   You can contact the Society at:

Law Society of Northern Ireland

96 Victoria Street,

Belfast,

BT1 3GN

028 9023 1614

Information is also available on the Society website: www.lawsoc-ni.org

If you have concerns about our behaviour then you can also lodge a complaint with the Law Society of Northern Ireland.

What will it cost?

We will not charge you for handling your complaint.

Please note that if we have issued a bill for work done on the matter, and all or some of the bill is not paid, we may be entitled to charge interest on the amount outstanding.

The Law Society of Northern Ireland service is free of charge.